Should You Gate or Ungate Your Interactive Demo?

11 minute read

At Navattic, we get this question all the time.

And like most tough questions, the answer is, “It depends.”

But we won’t just leave it at that. In this article, we’ll share our thoughts on the pros and cons of gating and walk through our recommendations based on your goals and how you plan to use gated leads.

Pros of form gating

The two biggest benefits of form gating are (1) you know exactly who your leads are and (2) you know those leads are high-intent.

If someone is willing to give up their email, they’re likely interested in your product. And you can send those warm leads straight to sales.

Many of our customers go this route, including EVOLVE, an MEP operation software.

After implementing Navattic on their website, EVOLVE’s VP of Finance saw a huge increase in leads almost immediately, noting: “With Navattic, we nearly doubled our monthly rate of ‘hot’ leads from our website.”

Another secondary benefit is that you can see which parts of the product each named prospect explored. You can leverage this information to personalize email nurture sequences, and AEs can use it to tailor their live sales calls.

However, we do have ways at Navattic to enrich data without gating your demos and see at the account level which demos they are going through.

Cons of Form Gating

The main goal of an interactive demo is to show your product to as many website visitors as possible.

But some people click away the moment they’re asked to fill out a form, losing you valuable eyeballs and engagement.

In our State of the Interactive Product Demo 2024 we found that 73% of our top-performing demos chose to ungate their demo.

Gating vs ungating for interactive demos

Ungated demos also had about on average 12% higher completion and 5% higher engagement rates.

And although Navattic forms have built-in guardrails to require business emails, prospects can still make up fake emails.

When to Ungate (With Examples)

Ungating is best for you if:

  • Your UI or simplicity is a competitive differentiator.
  • You want to get as many eyeballs as possible on your product.
  • You need to better qualify and educate prospects before they talk to your sales team.

Ungated Examples


Dooly, a sales enablement platform, strategically places ungated demos on each product page.

Similar to a video or gif, Dooly’s product tours serve as bite-sized introductions to the product, except interactive demos give users the experience of actually using it.

For example, the Notes product demo illustrates how users can “eliminate hours of soul-crushing admin,” guiding them through the benefits of Dooly’s integrations with Google Calendar and Salesforce.

Dooly google calendar interactive demo

Users get exposed to Dooly’s UI and all the ways it can make an AE’s life easier, surfacing playbooks, automatically syncing meeting notes, and tracking follow-up tasks in Salesforce.

At that point, users are prompted to sign up for Dooly’s free trial, giving them an opportunity to try out the Dooly platform even more before they make a buying decision.


Trainual, a knowledge transfer and training platform, takes a different approach, displaying an interactive demo on its homepage about halfway through.

The Trainual marketing team uses the first few sections of the website to introduce the product, provide some social proof, and then invites users to try out the product.

Trainual leaves this demo ungated purposefully — they don’t want prospects to lose momentum after building their trust and excitement.

Trainual homepage demo CTA to interactive demo

Within the demo, users get a taste of how Trainual streamlines training and documentation with AI, encouraging them to try it out by signing up for a free trial.

Trainual interactive demo step

Trainual even tested the effectiveness of embedding an interactive demo over a video to ensure they’d see a difference in free trial signups.

Per the Trainual marketing team, “We tested our interactive demo against an existing product tour video. After a few weeks, we saw a +450% lift in free trial signups when the interactive demo was displayed.”

When to Gate (With Examples)

Gating is best for you if you:

  • Need more high-quality leads for your sales team to nurture
  • Have a more complex product
  • Use interactive demo data to customize live demos

Gated Examples


Demo centers are another ideal spot for product tours. Demo centers are online libraries of self-guided demos that showcase various aspects of a company's product.

Typically, each demo is focused on a particular buyer persona, use case, product feature or integration, so if prospects are already interested enough in your product to peruse your demo center, why not figure out which parts of the product or which specific product lines interest them the most?

That’s the approach Athennian, a platform that centralizes entity, subsidiary, and business data, has taken.

Once users fill out the form to access Athennian’s demo center, they gain access to several tours that provide a high-level overview of what the product does and the types of industries it can serve.

Athennian demo center

As users scroll down, they see even more tours based on the pain points they might experience in their day-to-day, things like managing equity, managing corporate compliance, and automation.

Some of these demos contain other CTAs to other, more in-depth tours. Other CTAs might push prospects toward booking a demo. Because users self-direct, Athennian’s product marketing team considers users who go through these demos product-qualified leads (PQLs).

Product Marketing Manager Sydney Lawson says, “When a user starts a product tour, they'll get a pretty high lead score because it shows intent that they actually want to dedicate time to look through the platform instead of just reading an ebook or a case study. It's like they're already qualified.”

All of the tours in Athennian’s demo center are hooked up to Slack, so the sales team gets a ping every time a prospect decides to book a demo through one of these tours and can know what features to bring up during a live demo.

Product Marketing Manager Sydney Lawson says, “When they're ready to talk to sales, they know what to expect in the demo. They already know that Athennian solves a pain point that they have. And sales is ready to have those conversations just based on the pathway that the user chooses.”


Airbase, a spend management tool, takes a slightly different tack, showcasing multiple parts of its platform in one overall demo using a checklist.

Since they show so much functionality in their interactive demo, it makes more sense for them to gate it — it’s worth prospects giving up their email to see the full tour.

Airbase interactive demo and checklist

After filling in their name and email, Airbase prospects get to choose what they do next — get an introduction to the platform, learn about virtual cards, see how Airbase handles bill payments, or they can go through each part of the product in order of the checklist.

Again, this setup allows users to self-select, notifying the Airbase sales team what features resonate with prospects the most.

A happy medium

If you’re on the fence, a third option is to gate after a few demo steps to show more advanced functionality.

In the State of the Interactive Product Demo 2024 we found forms placed later in the demo had a 5% increase in completion rate and a 15% increase in engagement rate.

That’s because you can wow users with several aha moments first, highlighting the value of your product before they have to hand over their name and email address.

Mid Demo Gate Examples


Drift, a live chat software, uses this strategy to pique users’ interest and get them engaged before they talk to sales.

The Drift demo opens with the background blurred, narrowing the user’s focus to a pop-up that sets expectations about what the tour will show, and how long it will take.

Drift interactive demo

As the user progresses through the demo, they see how Drift’s chatbot can provide answers to FAQs, share resources, and even connect website visitors to a live rep.

The tour continues, taking the user behind the scenes of chatbot conversation templates, customizations, and visitor targeting with demographic, behavioral, or firmographic cues.

Users don’t have to fill out a form until step 8.

Drift interactive demo form

But by that time, they’re curious enough about other Drift features to keep going, passing their information to sales and helping them prepare for a productive live call.


Like Drift, Jellyfish, an engineering management platform, walks users through its best features upfront, making it easy for users to understand its value and want to keep going.

Jellyfish interactive demo

Throughout the Jellyfish tour, users are exposed to all the nifty reports and dashboards they can use to measure engineering resource allocation and performance.

The Jellyfish team has also included stopping points along the way to direct them toward more comprehensive demos or other relevant resources for each feature.

Jellyfish multiple CTAs

Jellyfish users aren’t required to fill out a form until the 12th step of the interactive demo. Setting up the form further back in the tour gives users more time to explore.

And if they’ve reached step 12, they are likely very interested in speaking to sales and have given sales plenty of data to guide their discussions.

Interactive demos are a fantastic way for prospects to get hands-on with your product — regardless of whether they’re gated or not.

And the use cases for interactive demos go far beyond email campaigns and website embeds.

Here are just a few more ways to leverage interactive demos to get your creative juices flowing:


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